Clearing documents are used in various scenarios, including
- Incoming payment from a customer:
A payment received is offset against one or more of the customer's outstanding outgoing invoices. - Payment to a supplier:
A payment made is offset against one or more of the supplier's outstanding incoming invoices. - Credit note from a customer:
A credit note is used to offset it against the customer's outstanding outgoing invoices. - Credit note to a supplier:
A credit note is offset against outstanding incoming invoices from the supplier. - Internal billing:
Receivables and liabilities between different business partners are offset against each other.
Creation of clearing documents
Clearing documents in SAP Business One can be either manually or automatically be created:
- Manual creation:
Users create clearing documents manually in the module "bank processing" or "Finance". - Automatic creation:
The system automatically creates clearing documents using the Payment wizards.
Effects of a clearing document
The creation of a clearing document has several systematic effects:
- Reduction of the outstanding balance:
The open balance of the business partner is reduced by the amount of the settlement voucher. - Updating the due date:
The due date of the open items is updated to the date of the clearing document. - Generation of bookings:
SAP Business One automatically creates postings in the general ledger in order to requirements and liabilities are recognised correctly.
Service description in the e-invoice: How much detail really needs to be included?
The introduction of mandatory e-invoicing is shifting the focus away from mere PDFs towards structured data. This is particularly noticeable ...
Verifactu in Spain: the new invoicing obligation
Spanish companies are facing a turning point in their digital accounting. Royal Decree 1007/2023 and Regulation HAC/1177/2024 oblige almost all companies to ...
The e-invoicing regulations in Europe
Electronic invoicing is no longer a topic for the future, but is becoming a legal requirement in many European countries. Driven by initiatives such as ...
Versino Financial Suite V09.2025 for SAP Business One
Since the introduction of the Financial Cockpit at the start of 2025, it has been clear that the strategic focus of the Versino Financial Suite is shifting ...
Accounting outsourcing: Why it pays off for SMEs
Medium-sized companies are under increasing pressure to work efficiently, comply with regulatory requirements and remain competitive at the same time. In this constellation ...
CANDIS for SAP Business One
Intelligent document recognition: when AI wins the paper warThose who work in the accounting department of a medium-sized company today are familiar with the challenge: the incoming mail ...
