Recurring posting (SAP Business One)

A programme option that allows you to automatically journal entries at defined periodic intervals for regular fixed amounts.
Examples of recurring journal entries are payrolls and standing orders paid by banks. When creating templates for such recurring postings, users can specify the default reconciliation accounts in the business partner lines.

recurring bookings in SAP Business One enable the automation of recurring journal entries with fixed amounts, such as for rent, leasing instalments or insurance premiums. This function saves time and minimises errors in accounting.

The setup is carried out in the menu path Financial accounting > Recurring entries. The following information is required when creating a recurring booking:

code: A unique identifier for the recurring booking.
description: A precise description of the booking.
Transaction dataThe accounts, business partners and amounts concerned. Make sure that the posting is balanced (debit = credit).
FrequencyDefinition of the interval (e.g. monthly, quarterly, annually).
Expiry date: Optionally, an end date can be specified for the recurring booking.

SAP Business One automatically reminds you when recurring entries are due. To do this, activate the option Display recurring bookings for execution under Administration > System initialisation > General settings > Services. Due recurring bookings are then displayed in the reminder window Confirmation of recurring bookings displayed.

In the reminder window, you can check and edit proposed postings before the final posting or remove individual postings.

In addition to recurring bookings, SAP Business One offers account assignment template which are particularly useful when amounts are not fixed. Percentage rates are defined instead of fixed amounts in order to organise recurring postings flexibly.

Recurring bookings are called up in the main menu under Finances > Recurring entries

FAQ-FINANCE-SAP BUSINESS ONE