SAP Business One generates for selected journal entries automatically cancel bookings. The cancellations are added to the database only after approval by the users. If you want to release a manual journal entry for cancellation, activate the corresponding checkbox in the header of the journal entry.
In SAP Business One cancellation postings are created using a separate cancellation document with the next highest document number. This gives an existing source document the status Open?.
Journal entries without a base document can be made using the Cancel/Cancel? be cancelled. The situation is different for journal entries that are based on incoming invoices ? these must be cancelled via the original incoming invoice be cancelled.
The display of cancellation bookings can be adjusted:
- Negative sign: The amounts are recognised as negative.
- Debit/credit changeover: The posting is displayed by reversing the account pages.
This setting is made under Administration > System initialisation > Company details > Basic initialisation with the option Allow negative amounts for cancellation transactions?.
The use of the negative sign for cancellation postings is recommended, as it can be used, for example, for Multi-year comparison provides clearer results.
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