The stock count is used to reconcile the quantities of items physically counted in the camp and the data stored in the system. The aim is to improve inventory management, recognise inventory differences and make corrections in good time before the balance sheet date. The count can be carried out manually or via import, whereby counters, units of measure and serial or batch numbers are supported.
The stock count is part of the physical inventory processes. It has a direct influence on stock valuation and financial accounting. A correct count is a prerequisite for precise reports, the annual financial statements and material requirements planning (MRP). The counted quantities are updated by inventory postings in the system.
Relevant modules and functions
- Warehouse management: stock count document, stock posting, serial/batch numbers, storage bin management
- Financial accounting: Journal entries with continuous inventory management
- System initialisation: document settings, approval processes
- Reporting: Inventory status report, inventory posting list, series/batch reports
Concrete application examples
- Regular counting of stock items as part of the annual inventory
- Correction of incorrect stock levels after counting
- Report on storage bin contents for the organisation of the physical inventory
Key features/important aspects:
- Counting with individual or team counters, also possible as a combination
- Optional blocking of articles during the count
- Recording according to Units of measureserial or batch numbers
- Automatic or manual posting of stock differences
- Colour highlighting for critical deviations
Differentiation from related terms
In contrast to the Stock transferwhich is a planned movement, is the Stock count a control measure for recording the actual stock level.
Best practices/instructions for use (optional):
- Enter stock count as a document and not directly as a posting
- Document and archive counting receipts for traceability
- Avoid negative stocks or control them specifically with warning messages
Target group:
Warehouse managers, logistics managers, accountants, auditors, system administrators
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