When it's not what it's supposed to be: Project controlling with ERP software

Budget management, Working time calculation, timing - for companies that work in projects, constant analysis with the corresponding Methods for project controlling essential.
Deviations can quickly exceed budgets and make deadlines impossible to meet. This is why service companies, for example, rely on help with project controlling and project management.

https://sap-b1-blog.com/mariproject-fuer-unternehmen-mit-projekten/

In many ERP-systems, the function of the “target/actual comparison“ for projects. During the course of the project, actual values are constantly compared with the corresponding target values for deviations. The aim is to detect and correct these as early as possible, e.g. to avoid excessive project costs to prevent.
In order to record the deviations, the target/actual comparison a kind of cycle again and again. This consists of the following points, Controlling of projects:

What are the target values of the project ? (e.g. How much time should it take?)
What is the current status of the project? (e.g. how much time does it actually take?)
Are there deviations between these two values? (e.g. Does it take more time than it should?)
Why are there these deviations? (e.g. Why does the project need more time than estimated?)
What can I do so that actual and target values balance out? (e.g. what can I do so that less time is needed and if more is needed what happens then?)
What does the adjustment/correction mean for the other target/actual values? (e.g. If I need more time, do I also need more budget?)

Continuity for a better overview

It is important that the target/actual comparison is carried out continuously. If the project status is constantly scrutinised right from the start, deviations can be quickly identified and adjusted. If all those involved in the project are confronted with realistic figures right from the start and throughout the project, nothing stands in the way of a smooth process. The target/actual comparison helps all parties to maintain an overview and avoid surprises.

And why with integrated project management software?

This procedure can also be used without special software. However, with a certain size or number of projects, it is advantageous, if not necessary, to use an integrated system. A Systemin which all important figures are recorded and which helps with the analysis. Helpful graphical tools often supplement the functions. These can be views such as a key figure cockpit, which is displayed in traffic light colours. Budgets that are about to be exceeded are thus highlighted.

SAP B1 blog