in the first part on electronic invoices was about the advantages that a company enjoys when the process of writing, sending and processing invoices is digitised and integrated into the accounting system. These benefits speak for themselves. Nevertheless, there are always misconceptions about the costs associated with electronic invoicing. In order to clear up the rumour mill, we clarify the most common concerns here.
"The electronic invoice still has to be printed out and filed."
Wrong. Electronic storage is sufficient. Invoices are automatically saved in the system anyway and each processing step is also noted. Invoices that are not received digitally can be scanned and also transferred to the system.
"But everything has to be printed out for the tax audit."
Hardly. The tax authorities also far prefer to have access to accounting and receipts in digital form. Documents can be researched in a targeted manner and compared more easily.
"Doesn't that contradict the law?"
In addition to the usual mandatory information, authenticity, integrity and legibility must be guaranteed in accordance with §14 UStG. Invoices must also be archived in an audit-proof manner and stored for 10 years. Incidentally, the customer agrees to the electronic invoice as soon as they pay it. A prior agreement is not necessary here.
"Specialised software for electronic invoices is too expensive"
In good systems, the function for electronic invoicing is already integrated or as a add on can be connected. Modern accounting programmes can also easily process electronic invoices. A company benefits most from the systems used if it endeavours to map as many processes as possible in them.
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