Clearing documents are used in various scenarios, including
- Incoming payment from a customer:
A payment received is offset against one or more of the customer's outstanding outgoing invoices. - Payment to a supplier:
A payment made is offset against one or more of the supplier's outstanding incoming invoices. - Credit note from a customer:
A credit note is used to offset it against the customer's outstanding outgoing invoices. - Credit note to a supplier:
A credit note is offset against outstanding incoming invoices from the supplier. - Internal billing:
Receivables and liabilities between different business partners are offset against each other.
Creation of clearing documents
Clearing documents in SAP Business One can be either manually or automatically be created:
- Manual creation:
Users create clearing documents manually in the module "bank processing" or "Finance". - Automatic creation:
The system automatically creates clearing documents using the Payment wizards.
Effects of a clearing document
The creation of a clearing document has several systematic effects:
- Reduction of the outstanding balance:
The open balance of the business partner is reduced by the amount of the settlement voucher. - Updating the due date:
The due date of the open items is updated to the date of the clearing document. - Generation of bookings:
SAP Business One automatically creates postings in the general ledger in order to requirements and liabilities are recognised correctly.
Two free webinars in July: Experience the Versino Financial Suite live
In 90-minute sessions, we will show you in a practical way how to automate your accounting in SAP Business One – on the 23rd...
E-Invoicing 2026: What is changing now for SMEs and SAP B1 users
The e-invoice has moved beyond the theoretical IT project phase. Since January 2025, the obligation to receive e-invoices applies to all domestic companies — ...
Netting in SAP Business One: What makes the Versino Financial Suite different
When a business partner is both a customer and a supplier, that sounds like a comfortable situation. You know each other, you trust...
Trial Balance in SAP Business One: What the Versino Financial Suite does differently – and why tax advisors notice
The Trial Balance is one of the oldest reports in accounting. Every accounting program has it, and SAP Business One itself...
Versino Financial Suite Version 05.2026: What's Changed
Version 05.2026 of the Versino Financial Suite brings two innovations that directly target time loss and system limitations in daily...
E-Invoicing 2026: From Receipt to Mandatory Issuance — what SMEs must clarify now
From 1 January 2025, every B2B company in Germany must be able to receive electronic invoices — regardless of turnover. One and a half years...
