SAP B1 blog

On Accounting record is the structured instruction to recognise a financial transaction in the ledger. It consists of at least one debit and one credit entry with an identical amount and has a direct effect on the ledger accounts from.

Comprehensible language:
A posting record shows which accounts are addressed in a business transaction - who receives something (debit) and who gives something (credit). This keeps the balance sheet in equilibrium at all times.

Relevant context and area of application:
In SAP Business One, each posting record forms the core of the so-called Journal entry. These arise in the following situations:

• Automatice.g. through incoming invoices, payments or stock movements.
• Manualif individual postings are required in the general ledger.
• About templatesfor example through Accounting entries or account assignment template.
• Through system-controlled processese.g. for foreign currency conversions or automated depreciation.

Posting records directly affect the G/L account structure. The so-called G/L account determination controls which accounts are addressed. Stock movements or credit notes also frequently generate posting records - with or without physical quantity changes.

Differentiation from related terms:
On Accounting record is the technical realisation of a business transaction in financial accounting. A receipt documents the process while the Accounting record represents its accounting image. The Journal entry is the concrete implementation in the system.

Example:
When a product is sold to a customer, a booking record such as
Receivables from sales
This means that the customer owes the company money because a service has been provided.

Versino Financial Suite

the Versino Financial Suite optimises the creation, management and evaluation of posting records in SAP Business One through automation, improved G/L account determination, increased transparency and error prevention.

Related terms:

• Journal entry
• G/L account determination
• Stock entry
• Pre-booking