Adjustment postings in SAP Business One are used to adjust, reverse and optimise existing documents and postings in the system. They are essential for ensuring correct financial data and reports.
1. cancellation of vouchers and bookings
- Settings:
- Activation of the option "Cancellation of vouchers" (incl. deadlines) in the voucher settings.
- Prerequisite: No follow-on document may exist.
- Procedure:
- Cancellation via "Cancel/Cancel" in the context menu.
- Cancellation creates a new document (cancellation document) with the next highest document number; the original document receives the status "Open".
- Line-by-line cancellation of vouchers is possible.
- Journal entries:
- Can be cancelled directly, unless they result from vouchers.
- Option: Correction can be made on the debit/credit side (e.g. minus sign in debit).
- Restrictions:
- Automatically performed Votes (e.g. through payment runs) cannot be cancelled manually. Adjustments are made directly to the original document.
2. journal entries
- Link with vouchers:
- The origin of a document can be called up using the orange arrow.
- Functions:
- Duplicate: To create similar bookings.
- Projects and cost centres: Assignment possible directly in journal entries.
- Foreign currency: Amounts can be entered in foreign currency and displayed in the corresponding debit/credit columns.
3. cost accounting adjustments
- Adjustments:
- Direct corrections possible in the definition of allocation rules and cost centres.
- About the function "Cost accounting adjustment" transfers can be made between dimensions or projects.
- Reports:
- Distribution report: Overview of expenses/income and their allocation. Comparison with budget scenarios possible.
- Reconciliation report on cost accounting: Details on splits according to rules.
4. further functions and optimisations
- Journal vouchers: Efficient creation of journal entries.
- Permanent bookings: Can be used for recurring transactions.
- account assignment template: Simplification of recurring posting records by copying templates into journal entries.
- Negative contributions: Admission of negative values for cancellations for correct presentation of transactions.
Versino Financial Suite
the Versino Financial Suite makes correction postings in SAP Business One much more convenient and secure: it creates greater transparency, speeds up data entry thanks to templates and automation, documents all changes in an audit-proof manner and facilitates evaluation and tracking. As a result, the accounting department and auditors benefit from a better overview, fewer errors and more efficient processes.
Application example
A company cancels an incorrect invoice:
- Activation of the cancellation function in the settings.
- Open the invoice and select "Cancel/Cancel".
- System creates a cancellation document and sets the original document to "Open".
- Check the journal entries to ensure that the cancellation has been posted correctly.
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