Versino accounting service

Bookkeeping is supposed to run quietly. Receipts come in, are posted, the VAT return goes out, and the tax advisor also receives a clean trial balance at the end of the year. That is the theory, but often not the reality experienced.

In practice, it looks different. The accounts payable department is piled high because the colleague in charge also has three other jobs. The fixed asset schedule is updated once a year under time pressure. And the VAT return goes out on time. Meanwhile, though, nobody has the time to really check it beforehand any more. „It'll be fine“ in such cases usually means: it's only just holding together.

Versino offers SAP Business One customers a dedicated bookkeeping service for this. As an external service provider, the Versino bookkeeping service takes over parts of the accounting directly within the customer's existing SAP B1 system. There is no change of system and no data export to third-party software. Versino works where the data resides anyway.

What the Versino bookkeeping service specifically takes care of

The performance core consists of four areas.

Accounts payable. Incoming invoices are checked, recorded and posted, digitally recognised via CKS.DMS or candis, and coded according to SKR03 or SKR04. Recurring invoices (rent, leasing) are monitored. Invoices pass through multi-level approval workflows and are matched against purchase orders, goods receipts and contracts. Payments to suppliers are processed via automated payment proposal lists and SEPA transmission, while also taking early payment discount periods into account. The process concludes with the reconciliation of accounts payable: open items and bank reconciliation.
Fixed asset accounting. The bookkeeping service records and manages fixed assets and documents additions, disposals and transfers. Depreciation is calculated and booked in accordance with official depreciation tables: straight-line, declining-balance, as special depreciation or manually for one-off value adjustments. A fixed asset schedule makes the whole process transparent, documented in accordance with the German Commercial Code (HGB).
VAT return via ELSTER. Monthly preparation and electronic submission, checked in advance for plausibility. The service documents everything in such a way that the tax advisor can trace it transparently. The ELSTER version for SAP Business One is kept continuously up to date.
preparatory bookkeeping for the annual financial statements. Trial balances and ledger accounts, reconciliation of balance sheet and P&L accounts, DATEV export and import via the Versino Financial Suite. The result is accounting data that the tax advisor can process directly, rather than a mountain of data that they have to sort through themselves first.

Depending on individual agreements, the scope can be expanded to include accounts receivable ledger accounting, credit control and debt collection, or a direct interface function between the client and the tax consultancy. The core scope above is the standard; everything else is additional and therefore not automatic.

The technical basis of the Versino accounting service

Technically, the service relies on three interlocking components.

CKS.DMS takes over audit-proof archiving: compliant with GoBD, GDPR and the German Commercial Code (HGB), with full-text search and OCR text recognition, including the creation and processing of incoming XRechnung invoices. candis specialises in the automated processing of incoming invoices, with AI-supported data capture and direct DATEV integration.

Above that lies the Versino Financial Suite with the Financial Cockpit as a central dashboard: DATEV and tax adviser interface, advanced reporting functions such as the monthly BWA and the trial balance according to the DATEV structure, plus automatic deferral of expenses and income.

Access is remotely via VPN or RDP to the customer's existing SAP Business One system. Documents are exchanged securely by email or customer portal. For the actual work within the system, Versino requires a suitable SAP Business One user licence. Versino will clarify the details of this in a personal discussion.

Clear division of tasks with the tax consultancy

Versino acts here exclusively as an external bookkeeping service provider and does not assume any tax consultancy activities under the Tax Consultancy Act. This is not a restriction, but a clear division of roles: Versino delivers clean, DATEV-compatible bookkeeping. The tax consultancy firm takes it over and assesses it from a tax perspective. Each party does what it does best, and both parties benefit from bookkeeping that can be processed further without detours.

Who this is suitable for

The service is suitable for SAP B1 customers who want to outsource accounts payable and fixed asset accounting, VAT returns, and preliminary year-end closing work to a specialised service provider without losing system sovereignty. Versino clarifies individually with each customer how many of the additional modules (accounts receivable, dunning, tax consultancy interface) make sense to add.

Outsourced bookkeeping relieves the pressure where routine and the right tools come together: with tasks that recur document by document and otherwise get left behind in day-to-day business. Anyone who wants these tasks handled reliably and with a clear interface to the tax advisor will find the right solution in the Versino Accounting Service. It runs directly within the existing SAP Business One system, without the customer having to change systems.