Chart of Accounts (SAP Business One)

A chart of accounts forms the basis for the accounting and contains all accounts that are required for recording business transactions. The chart of accounts in SAP Business One is organised like a filing cabinet and consists of thematically standardised drawers. These correspond to the account classes in the standard chart of accounts or the standard chart of accounts and contain the individual accounts.

E-invoicing in Germany: How to implement the obligation with SAP Business One

Basic structure:

The chart of accounts has a tree-like structure with up to ten levels.
Levels 1-3: Titles for structuring (blue).
Levels 4-10: active accounts for postings (black).
Primary accounts that are used in G/L account determination are shown in green.

Account types:

Active accounts: are used for journal entries used.
Title accounts: are used for structuring and grouping.
Account types: Income, expense or other (balance sheet accounts).

Access and management:

Access via Finances → Chart of accounts.
Processing via Edit chart of accounts for restructuring.
Individual accounts can be created, edited or deleted.

Important properties of an account:

Account code and description
Currency (local currency, foreign currency or all currencies)
Account type (e.g. cash account, reconciliation account, project account)
Assignment to cost type, project or cost centre
Allocation rule for income/expenses
Budget relevance and tax code
Confidentiality and period of activity

Connection with other functions:

G/L account determination: Determines which accounts are automatically posted to for certain transactions.
Article master: Accounting accounts can be defined per item/warehouse.
asset accounting: Account allocation for depreciation, acquisition, etc.
cost accounting: Accounts can be used for projects and cost centres or excluded from them.
Financial reports: The structure of the chart of accounts influences the balance sheet, income statement and other reports.

Predefined chart of accounts:

A country-specific standard chart of accounts can be used when creating a company (e.g. SKR04).
It often already contains settings for G/L account determination.

Further functions:

account assignment template: Definition of recurring posting records.
External codes: for mapping a group chart of accounts.
Indexing: Labelling for certain assessment procedures.

Versino Financial Suite

the Versino Financial Suite makes working with the chart of accounts in SAP Business One much more structured, transparent and efficient: It ensures an intuitive, hierarchical structure and simple navigation even with complex charts of accounts, enables flexible and in-depth analyses at every level, updates all evaluations automatically and supports GoBD and DATEV-compliant audit security. VFS also facilitates the maintenance, control and reconciliation of accounts and integrates account allocations in all relevant areas of the company.

FAQ-FINANCE-SAP BUSINESS ONE