SAP Business One generates for selected journal entries cancellation bookings automatically. The cancellations are only added to the database after approval by the user. If you want to release a manual journal entry for cancellation, activate the corresponding checkbox in the header of the journal entry.
In SAP Business One cancellation postings are created using a separate cancellation document with the next highest document number. This gives an existing source document the status "Open".
Journal entries without a base document can be made using the "Cancel/Cancel" be cancelled. The situation is different for journal entries that are based on incoming invoices - these must be cancelled via the original incoming invoice be cancelled.
The display of cancellation bookings can be adjusted:
- Negative sign: The amounts are recognised as negative.
- Debit/credit changeover: The posting is displayed by reversing the account pages.
This setting is made under Administration > System initialisation > Company details > Basic initialisation with the option "Allow negative amounts for cancellation transactions".
The use of the negative sign for cancellation postings is recommended, as it can be used, for example, for Multi-year comparison provides clearer results.
Versino Financial Suite
the Versino Financial Suite for SAP Business One supports the creation of cancellation postings by automatically generating a cancellation document with a next higher document number that cancels the original document without deleting it. The suite facilitates the management of these bookings by enabling automated and transparent processes. This means that the accounts are correctly adjusted for cancellation postings and the accounting remains traceable and GoBD-compliant. With its Financial Cockpit, the Versino Financial Suite also offers a clear overview of all postings, including cancellation postings, which makes it easier for financial managers to check and evaluate them.
Trial Balance in SAP Business One: What the Versino Financial Suite does differently – and why tax advisors notice
Versino Financial Suite Version 05.2026: What's Changed
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