It happens again and again that certain services in ERP systems are advertised as special and innovative, although these have long been obsolete at the current level default belong. Just those usability is always a big topic. In order to clarify what requirements users may have of an ERP standard system, we have summarized the basis of user-friendly ERP software here.
1. Quick search with filter
each ERP system, which is user-friendly, offers in any case the possibility of searching for data sets via a quick search. The user can activate the search field via a button or a shortcut and search for a name or a number, for example. The displayed possible hits are continuously compared with the filter.
The ERP users can mark the most frequently used applications and lists as favorites and thus always have quick access to them.
3. User Permissions
In ERP systems, users have different authorizations. You define who accesses which reports, functions, Data and masks has access. On the one hand, this protects sensitive data. On the other hand, the data in the masks is reduced in such a way that the user only sees what he really needs.
4. Customized menus
Next to ERP systems Most Office solutions also offer a menu of functions for the respective user interface. There the user can choose between the menu items that he needs most in the situation.
The details can be accessed via links via the data specified in the masks. If, for example, an article is displayed in the mask, the link takes you to the supplier data. There are further links to customers, inquiries, complaints etc.
6. Codes with designation
A data record is always accompanied by a code, e.g. an order number in the system or the Database detected. Since the codes for processing or administration in the masks often lead to additional work or errors, a designation should always be displayed for the codes in a user-friendly ERP system.
7. Customized Masks
In order to display the various information in the masks of an ERP system on all screen formats, these must be adaptable. This means that you can hide the fields you don't need in particular.
Data collection requires frequent use of the keyboard. It therefore makes sense to be able to jump to the next field in the ERP system with the Tab key. Also shortcuts facilitate the operation of the ERP solution.
9. User Orientation
In general, a user-friendly ERP system should not only fulfill the points mentioned so far, but should also be generally user-oriented. The system must recognize and cover the requirements of the users. Here the standard solution may do one or the other add on rush to help. On good advisor is helpful here, which clarifies what the system already provides and where it still needs to be supplemented.