Everything to do with SAP Business One, ERP projects and business software
At the same time, a young generation of companies and people is growing up who have not come to know software as a large monolith. They are used to smartphones and expect apps that are quickly accessible and focused on usability. Can modern ERP software meet such expectations?
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The adaptability of ERP systems is usually a quality feature. And rightly so, because after all, the software is supposed to support each company individually. Nevertheless, the established processes are often not as efficient as they could be.
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Time and again it happens that certain services in ERP systems are touted as special and innovative, although they have long been standard in today's state of the art. Usability in particular is always a major issue. In order to clarify which requirements users may have of a standard ERP system, we have summarised the basis of user-friendly ERP software here.
1. Quick search with filter
Every ERP system that is user-friendly definitely offers the possibility to search for data records via a quick search. The user can activate the search field via a button or a shortcut and search for a name or a number, for example. The possible hits displayed are continuously compared with the filter.
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The pricing policy when purchasing an ERP system is a very opaque matter. The word "purchase" alone is wrong at this point, as it is more of a buying process. In order to avoid over- and underestimations, we will illustrate here what the costs of an ERP system are made up of. However, the various factors that ultimately influence the price of an ERP solution are so variable that it is impossible to determine a single "true" price.
In general, a distinction is made between internal and external cost factors that are incurred by the company when "acquiring" an ERP system.
It is well known that ERP systems are the general answer to the complex processes of a company. However, a system must also be operated. This aspect is often not taken into account during the ERP introduction, which is why it often causes more confusion for the users after the start-up than they can fully use the ERP system. In addition, the general level of knowledge about software is often not uniform within the company. It usually requires a high level of support for the users to be able to use the system in its entirety. The multitude of functions is often daunting for ERP beginners and therefore not very user-friendly.
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Errors in ERP selection are usually due to ignorance. That is why an ERP selection process should also be tailored to the company's level of knowledge. Accordingly, the company must be prepared for the selection and the selection process must be prepared for the company.
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Thinking about an ERP system when setting up a company is a bit like thinking about furnishings when building a house - it's simply too early. The "all in good time" principle applies here, as the business model often still needs to be adapted until it is ready for the market. After all, how can precise requirements for software be defined at this stage?
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What was declared to be a coming trend a few years ago is now already history. Despite the gloriously believed future, open source ERP could not establish itself. Lack of functionality and the high adaptation effort are reasons for the low success.
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The growth of SMEs with branches abroad is large. Markets and globalisation make business activities abroad attractive. But the ERP system must also be able to be integrated in the international business locations. What are the requirements for internationally operating SMEs?
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. Of course, there are now also ERP systems in the cloud, such as SAP Business One on Demand. The cloud offer is still a marginal topic, especially in the ERP world.
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