E-Invoice Check (Versino Financial Suite)

Of the E-invoice check is a module of the Versino Financial Suite that checks an output document in SAP Business One before it is converted into an invoice. XInvoice or a ZUGFeRD invoice is generated.

The check checks invoices, credits, advance payment invoices and drafts. The result is „ready for shipment“, „ready for shipment with warnings“ or „NOT ready for shipment“. The module shows, field by field, what needs to be added, with the current value and the SAP location where you can correct it. Each finding has an indicator: CRITICAL, WARNING, NOTE or OK. The module works only in read mode and does not change anything in SAP.

The examination runs in three steps. „Customer master data“ shows customers in need of care. „My data“ checks company details, banks and payment methods, tax groups and seller contact information. „Check invoice“ controls the individual invoice. During this process, the module checks Route ID and the IBANs with the structure and verification digits. Furthermore, the sum must be displayed from net to gross. The check searches the position texts for tax marks that are not allowed in XML.

In the SAP Business One context

Where a field must be present depends on the generator of the electronic invoice. The E-Invoice Check therefore has separate verification paths for SAP standard, cks.eINVOICE, and Coresuite Designer. Behind every step is a SQL query that can be viewed using „SQL view“. You can save the results as an Excel or CSV file.

Demarcation

The E-Invoice Check checks the data in SAP, not the finished XML file. Therefore, it does not replace the validation of a real test invoice. Whether the format mapping correctly translates special cases such as discounts only becomes apparent after this validation.

Module status: Versino Financial Suite E-Invoice Check, Version 1.0.