When you need an ERP system to write invoices

Writing invoices is a tiresome topic. Basically, we like to write them just as much as we like to receive them: not at all. Nevertheless, every order for a company also means an invoice. So that you don't type the wrong data into Excel or Word at the beginning, here is a Checklistwhich must be included in the invoice (in accordance with Section 14 (4) in conjunction with Section 14a (5) UStG):

Full name and address of the entrepreneur and the recipient of the service

Tax number or VAT identification number

Date of issue of the invoice

Consecutive invoice number

Customary designation and quantity of the delivered items or the type and scope of the other service

Time of delivery or service

Invoice amounts, broken down by tax rates and tax exemptions and the amount of tax due on them

Discounts agreed in advance, such as bonuses, rebates or cash discounts

Applicable tax rate (19% or 7%) or, in the case of a tax exemption, the corresponding note

Reference to the recipient's tax liability (this means that in the event of a reverse charge, a reference to this is required, since 30 June 2013 even with the prescribed wording "tax liability of the recipient")

Manual accounting and its risks

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It should also be noted that an invoice may never be cancelled. Instead, cancellations must be issued. In addition, invoice numbers must only be issued once. Invoices must also be kept for 10 years. A regular backup copy is necessary here.

The manual effort involved harbours a high risk of error. In the beginning, it may still be possible to gain an overview through targeted bookkeeping. However, this also requires all data to be transferred correctly.

The company is growing, the invoices with

However, as the company's success grows, the work involved in invoice management becomes too great. Not only the creation, but also the open items and the Dunning are part of everyday working life. As there is no template and no clear filing system, it is often only the employees who process the invoices who can find their way around the invoice files. Before important invoices get lost in a maze of folders in Excel and Word chaos, why not look for a different solution?

Write invoices with ERP software

We know the answer: a software solution. In addition to an overview, valid data and automated processes, you can also save a lot of time, effort and errors.

Here are the 9 biggest advantages of ERP software for the accounting of your company:

Automatic adjustment of the legal requirements for invoicing and accounting
Always the OverviewEfficient search functions by customer and time period
Transparency and control of finances and capacities - promotes growth and liquidity
Error-free Inputs through control functions
Direct transfer of invoices to the accounting
Clear presentation of the open items
Importing account statements and reconciling them with open items
Automated dunning
Evaluations quick and easy

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