Liabilities from deliveries and services

Trade payables are systematically integrated into the purchasing and finance process in SAP Business One. From Goods Receipt SAP Business One offers an end-to-end process chain, including automatic postings and informative reports.

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Trade payables arise when a company receives goods or services from suppliers, but payment for these is made at a later date - i.e. "on target". This form of liability is one of a company's current liabilities and is recognised on the balance sheet under liabilities.

Liabilities in SAP Business One:

In SAP Business One VLLs are an integral part of the purchasing and finance module. They are created automatically as part of the purchasing process, typically during the Entry of an incoming invoice. The complete purchasing process consists of several steps, from the purchase requisition to the outgoing payment:

order request
supplier request
an order
Goods Receipt
Incoming invoice → Justifies the liability
Credit note (for returns)
Outgoing payment (payment settlement)

Accounting mapping:

A posting is automatically generated in SAP Business One with the incoming invoice:

Incoming goods clearing account / input tax is charged
Supplier account (creditor) is posted to the credit side - this is where the liability arises.

Management of liabilities:
The administration takes place via the Accounts Payablea sub-area of Financial Accounting in SAP Business One. Functions such as terms of payment, cash discounts, consolidation business partners or payment blocks can be integrated into the Master data of the business partner be maintained.

Versino Financial Suite

the Versino Financial Suite for SAP Business One improves the management of payables through automated postings, extended reports, automatic netting, payment advice notes and professional balance confirmations. This increases transparency, efficiency and controllability.

Payment processing:
the Outgoing payment takes place via the module bank processing. This reduces the liability on the vendor account and debits the cash account (e.g. bank or cash register). For automated processes, the payment assistant be used.

Special cases:

Drop shipment: No stock movement, but a VLL is still posted.
Parked receipts: VLL that has not been recognised but is relevant to accounting can be checked.
Credit notes: Returns and corrections reduce the VLL accordingly.