the purchase deposit invoice is a document type in SAP Business Onewhich is Recording and posting advance payments to suppliers before a delivery or service is provided. It is the purchasing-side equivalent of the sales down payment invoice.
Purpose and function:
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Used for Posting of supplier prepaymentsbefore a delivery or service has taken place.
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Often used on the basis of a an order created.
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Must later final settlement i.e. with a incoming invoice be offset.
Distinction from the down payment request:
| Feature | Down payment request | purchase deposit invoice |
|---|---|---|
| Booking in FiBu | No | Yes |
| Document type | Pro forma (not legally binding) | Binding document with journal entry |
| Payment relevance | With payment | Immediately |
Booking behaviour:
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It takes place book immediately to a Down payment clearing account (Interim account down payment).
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No influence on Stock, Incoming goods or Inventory management.
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VAT is taken into account directly.
Settlement / final account:
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Must be included in a incoming invoice be transferred.
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Settled down payment amounts appear in the field "Total down payment" on the incoming invoice.
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The down payment invoice is only fully completed with the final incoming invoice and is no longer recorded as open.
Account determination / settings:
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The account used for advance payments is shown in the G/L account determination - Purchasing tab defined.
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The used reconciliation account can be derived from the Business partner master data or adjusted manually (depending on the system settings).
Document abbreviation:
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Standard document abbreviation: DT
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(Identical to the down payment invoice - context differs)
Note on localisations:
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The linking of down payment requests/invoices is possible in the localisations Brazil and India not available.
Versino Financial Suite
the Versino Financial Suite optimises the down payment calculation process through automation, control and improved evaluation options, thereby increasing efficiency and making financial processes more secure.
E-Invoice check by Versino Financial Suite
Versino accounting service
Cash flow planning in SAP Business One: What the Versino Financial Suite does differently
Two free webinars in July: Experience the Versino Financial Suite live
E-Invoicing 2026: What is changing now for SMEs and SAP B1 users
