General questions about SAP Business One
SAP Business One is an ERP (Enterprise Resource Planning) software for small and medium-sized enterprises with over 80,000 installations worldwide. The solution offers solutions for managing finance, sales, customer relationships, service and operations.
SAP Business One is an integrated software whose individual modules interlock. Essentially, this covers the areas of sales and customer relationship management, inventory and warehouse management, Purchasing and procurement as well as production and operations management are covered.
SAP Business One has various options and tools (such as SAP B1if) to connect to external systems such as CRM and e-commerce platforms to exchange data, providing a unified view of data and processes. There are standard interfaces to numerous software packages, e-commerce platforms and data analysis tools.
With a few exceptions, SAP Business One is licensed on a per-user basis, with tiered pricing depending on the number of user-licenses and the required functionality.
SAP Business One is available in numerous languages, including English, Spanish, French, German and Chinese. Japanese, Korean and Russian.
Both variants are available. Users have the option of operating or using SAP Business One on their own servers (on-premises) or in the cloud. There are also special Hybrid and partner modelswhich enable completely customised configurations depending on the company's requirements.
Yes, SAP Business One was developed for use in different countries and regions. It offers functions for the international The system can be used in a variety of ways, such as supporting multiple currencies, localisation in different languages and compliance with regional tax regulations.
Yes, SAP Business One is designed to grow with your business. Additional modules and features can be added as the business grows. It can be modified and customized to meet the specific needs of your business. In doing so, there are a variety of partner solutions (add-ons) and industry packages to expand the solution.
SAP Business One was developed with a simple but user-friendly interface (UI) that is customised to the customised to individual needs can be used. It offers a variety of tools, wizards and functions that help users to rationalise their work and increase their productivity.
Yes, mobile apps are available for SAP Business One. This allows users to access important functions, data and options while on the move. The Apps are compatible with both iOS and Android smartphones and tablets. There are also numerous apps from SAP partners for different tasks.
SAP offers a range of sophisticated support options for SAP Business One. These include online help and manuals, E-learning, videos, community forums and paid software maintenance and support from SAP. The SAP partner is the best contact for SAP Business One customers!
Yes, SAP Business One can be customised and significantly extended to meet the specific requirements and specifications of your company. It is possible to add new custom Add fields, tables and objects, create customised reports and modify existing processes. The SAP Business One development tools can also be used to create completely new modules without affecting the updating of the core software.
SAP Business One is flexible and can be used in a variety of industries, including retail, wholesale, manufacturing and professional services. It offers industry-specific functions and can be adapted to the individual requirements of different industries. In addition, there are various industry solutions, for example, for plant engineering from SAP partners.
The focus is on user-friendliness for small and medium-sized companies. However, the fact that these companies can grow rapidly was also taken into account and attention was paid to the scalability of the software. For the administration of the various Business processes SAP Business One offers a comprehensive range of functions, tools and prepared processes. The software can be extensively customised to meet a company's specific requirements. With over 80,000 installations worldwide, SAP Business One has one of the largest user groups, which continuously provides input for further development.
The timeline for a SAP Business One project depends on the size and complexity of your business, as well as the modules and features you want to integrate. Your SAP partner offers a variety of implementation services and can work with you to develop a customized implementation strategy that meets your goals.
SAP Business One is known for its powerful analytics and reporting capabilities, which are fully integrated with SAP Crystal Reports and SAP HANA. The key strength of SAP Business One is its ability to collect critical business data from many sources and generate accurate insights in real time. You can also access prepared dashboards and reports in real time to make data-driven decisions.
As the customer base expands from small and midsize businesses to the high-end market, SAP is focusing on enhancing core functionality. Beginning with the SAP Business One 10.0 release, the Feature Packages of SAP Business One 10.0 will provide continuous innovation. Feature Packages will be delivered quarterly and will include new features, bug fixes and regulatory changes.
The ability to customize and extend the SAP Business One system is one of its strengths. SAP Business One Add-ons are solutions that extend the core capability of SAP Business One with additional functionality. Both SAP and certified partners (software solution providers, SSPs) such as Versino Projects offer add-ons. Add-ons for SAP Business One increase performance, transparency and efficiency.
Therefore, certified add-ons and apps for SAP Organization One are the optimal choice to further enhance the system and extend the basic functionality, based on your company's needs, to handle daily tasks and operations as efficiently as possible. Typically, these add-ons target a specific industry or are specialized for a particular business unit or operation.
Questions about SAP Business One - Financial Management
SAP Business One Financial Management is a component of the ERP system SAP Business One, which is targeted at midsize companies. The Financial Management module oversees a company's financial activities, including financial planning, budgeting, accounting and reporting.
Key features of SAP Business One Financial Management include:
- Accounting and financial reporting
- Expenditures and cost centers
- Banking and cash management
- Receivables and payables management
- Tax management
- Asset management.
SAP Business One Financials contains a wide range of customisable financial reports that can be filtered as required. . The reports include balance sheets, profit and loss statements (P&L) and cash flow statements. Customised reports can also be created using the report generator. With add-ons, such as the Versino Financial Suite the reporting system can be expanded considerably.
SAP Business One is ideal and tried and tested for multinational use! An essential prerequisite for multinational use is that the application can be used in many different countries. Country versions is delivered. The country-specific versions also relate in particular to the requirements of the respective country-specific financial accounting, the tax requirements of the state authorities and the communication channels and formats of the respective country. SAP Business One is delivered in a large number of language versions.
The SAP Business One financial management system supports a wide range of currencies and can automatically switch between different currencies. Currencies convert. The system uses the exchange rates defined for the various currencies to convert amounts into transactions. These exchange rates can be defined in the system and/or updated via interfaces to banks.
Yes, the SAP Business One Financial Management software has an integrated module for managing fixed assets, which makes it possible to manage the Fixed assets to track and manage assets. After entering details such as asset descriptions, acquisition dates and depreciation rates, the system automatically calculates the depreciation.
Yes, SAP Business One Financial Management includes tools for budgeting and forecasting that help plan and track financial performance. Budgets can be created at the cost center or account level and reconciled with current results. It is also possible to create forecast scenarios to support future planning.
SAP Business One offers several tools for managing various taxes, including VAT, which varies depending on the country version. If several tax code and tax rates are defined for different types of transactions, the system automatically calculates and applies the corresponding taxes.
SAP Business One also supports the preparation of VAT and income tax reports for the tax authorities, which facilitates tax compliance and reporting.
Yes, SAP Business One Financial Management offers a bank and cash management module that allows you to track and manage bank and cash activities. You can view information such as bank account balances, cheque book entries and Cash books and the system will create a detailed summary of your financial situation.
There are various efficient tools in SAP Business One Finance, such as parked documents, account assignment templates and recurring entries. Journal vouchers make it possible to enter frequently occurring business transactions quickly and easily. Account assignment templates are used to make postings with the same Account assignment automatically. Recurring entries are entries that are created automatically at regular intervals, such as rent payments or salaries.
In the sales process, the following documents automatically generate journal entries and thus affect the accounting system: Delivery note, Outgoing invoice, incoming payment and incoming payment. Please note that the delivery note only leads to a posting if you use continuous inventory management.
Of the chart of accounts is a list of all the G/L accounts used by a company. It is organised into main and sub-levels and contains sections for different types of accounts such as assets, liabilities, income and expenses.
Standard G/L accounts can be defined at warehouse, item group or item level. These accounts are displayed in the "G/L account determination" and determine which G/L accounts are automatically used for transactions.
The extended G/L account determination enables a more flexible and precise assignment of G/L accounts to journal entries by defining specific rules. This option is activated in the G/L account determination window and allows you to define rules for account allocation based on predefined criteria.
For foreign customers, articles can be ordered in the respective Foreign currency be priced. This is done by setting the prices in the additional currency within the sales price list.
The total amount of A/R Invoice for foreign customers is stated in the customer's foreign currency, e.g. in US dollars for customers from the USA.
The automatic journal entry for foreign currency transactions is converted on the basis of the current exchange rate and can be displayed in both the local currency and the foreign currency. The system calculates any exchange rate differences.
The period-end closing includes the review of all accounting transactions, ensuring the accuracy of the journal entries, the poll of account balances and the transfer of profit and loss account balances to a balance sheet account. SAP Business One supports this process with automated reconciliation and reporting functions.
If you use perpetual inventory management, SAP Business One automatically creates journal entries for inventory transactions, such as Incoming goods and goods issues, based on the defined standard G/L accounts. This ensures accurate and timely mapping of stock movements in accounting.
SAP Business One enables the posting of exchange rate differences resulting from the valuation of foreign currency transactions and the translation of foreign currency balances. The system supports the posting of both realised and unrealised exchange rate differences. Course differencesn order to ensure the accuracy of the financial reports.
SAP Business One supports various payment types, including bank transfers, cheques, credit cards and cash payments. Payments can be linked directly to open items (invoices) to ensure accurate accounting and reconciliation of customer accounts. Automatic postings reflect the incoming payment and its impact on the customer account.
SAP Business One enables companies to plan and manage detailed budgets for different business areas, projects or departments. Budgets can be created on the basis of accounts and cost centres, and the system offers extensive reporting functions for monitoring budget utilisation and identifying variances.
1. increased efficiency through automation
Automation relieves companies of tedious routine tasks and creates space for strategic activities. In concrete terms, this means
Time saving: Sales, purchasing, warehouse and bank transactions are recorded automatically, meaning that employees spend significantly less time on manual bookings.
Reduced manual effort: Functions such as data imports and journal entries are automated. The result: a significant reduction in workload for teams and more focussed work on projects that create value.
2. improved data quality
Error-free accounting is essential for well-founded decisions. SAP Business One relies on automation to guarantee the quality and consistency of data:
Minimisation of errors: Automatic bookings avoid input errors that can occur with manual processes.
Completeness: All relevant business transactions are recorded reliably and without gaps.
Consistency: Standardised posting rules and links to master data optimise the traceability of data.
3. real-time information for better decisions
In a dynamic business world, access to up-to-date financial information is crucial:
Current financial data: Automated processes ensure that data is always up to date, enabling analyses to be carried out on a daily basis.
Faster finalisation process: Thanks to precise and timely data, the monthly or annual accounts accelerated without any loss of quality.
4. improved control and transparency
Automation helps companies to maintain financial transparency and control:
Revision security: Every booking is logged - including voucher number, date and user information. So everything remains traceable.
Cash flow transparency: Centralised data management provides clear insights into payment transactions.
Budget control: Alerts inform you when expenditure exceeds set limits, helping to ensure that the budget is adhered to.
5. integrated business processes
SAP Business One enables seamless integration of financial accounting into other business areas:
Holistic overview: The linking of accounting data with information from sales, purchasing, inventory and operations ensures a standardised view of the company's finances.
Improved information flow: A central platform for all processes promotes collaboration and ensures smooth data exchange.
This status is specifically intended to close the period for day-to-day business, but to allow authorised users (e.g. from the accounting department) to make closing entries.
Questions about the Versino Financial Suite for SAP Business One
the Versino Financial Suite is an add-on for SAP Business One that offers advanced financial functions, including DATEV export and import, user-defined fields for business partner master data, automatic invoice accruals, user-defined configuration of posting texts and specialised financial reports.
The DATEV export enables the export of postings from SAP Business One, taking into account the DATEV specifications. It supports systems with and without split postings and enables postings to be filtered by status with special handling of incorrect postings.
Function for managing accruals and deferrals, which makes it possible to define accrual periods for individual invoice items, taking rounding differences into account.
The Versino Financial Suite enables the definition of individual posting texts for various transactions and document types in order to describe posting processes more precisely.
The Versino Financial Suite's "Quick Entry of Incoming Invoices" is a specialised function that focuses on the efficient and accurate entry of incoming invoices. incoming invoices in SAP Business One.
This feature is designed to simplify the invoice entry process while increasing accuracy, which is particularly useful for accountants working for multiple clients.
It contains special reports such as Lists of totals and balancesaccount statements, analyses for open items and cash transactions.
The Versino Business Suite enables the automatic import of current exchange rates from the European Central Bank (ECB), which can be updated at any time without having to restart the system.
Netting enables the reconciliation and settlement of balances between linked customers and suppliers.
It enables the automatic generation of the IBAN from the account number and bank sort code to simplify data entry.
There are special reports for balance confirmations that provide detailed information on various documents and transactions.
A special report that provides detailed account information including tax information for a complete account audit.
Questions SAP Business One Warehouse & Logistics
The goods receipt documents the physical receipt of goods into the warehouse and posts the value to the stock account, which increases the stock value.
A drop-ship warehouse is a virtual warehouse that is used to map processes in which the supplier sends the goods directly to the end customer without them passing through its own warehouse.
FIFO follows the principle that the units purchased first are also sold first, whereby the cost of goods issued corresponds to the oldest purchase prices. The moving average calculates a new average price after each goods receipt, which then applies to all subsequent goods issues.
A warehouse is a place where goods are stored. Warehouses are an important part of all item-related processes. Sales and purchasing documents always refer to a warehouse if they contain items. Inventory documents, such as those for goods receipt, stock transfer and goods issue, must also always include warehouses
the Continuous inventory management (Perpetual Inventory) reflects the value of inventory postings in the form of financial transactions in the financial accounting system. These financial transactions are executed automatically when items defined as stock items are added to or released from stock. When perpetual inventory is used, inventory transactions affect both inventory levels (by quantity) and inventory value (by value), creating automatic journal entries for the inventory value changes in the general ledger.
The goods receipt creates a journal entry that posts the value of the goods received to the debit side of the stock account and to the credit side of a clearing cost account. Alternatively, the goods receipt posts the value of the goods received to the debit side of the stock account and the credit side of the „stock counter-increase“ account.
When goods are issued, a journal entry is created that shows the value of the goods issued on the Debit side of the contra account (or expense account) and the credit side of the stock account. When an item is sold and delivered to a customer, the balance of the stock account decreases, as the value is reduced when the stock quantity decreases.
SAP Business One offers the option of choosing between three standard valuation methods: Moving average price (moving average), Standard price and FIFO (First In, First Out). In addition, when using perpetual inventory management since SAP Business One 9.1, the Valuation method Series/batch be used.
A delivery reduces the committed stock and the stock quantity in the warehouse. The delivery also has an effect on the general ledger if perpetual inventory management is managed. In this case, the delivery note reduces the inventory valuation and the cost of sales is posted.
The ordered stock is the so-called incoming stock, i.e. these goods are currently on their way to the company. Open purchase orders (POs) and production orders (the planned quantity expected from production) contribute to the ordered quantity.
The ordered stock is the so-called incoming stock, i.e. these goods are currently on their way to the company. Open purchase orders (POs) and production orders (the planned quantity expected from production) contribute to the ordered quantity.
The ordered stock is the so-called incoming stock, i.e. these goods are currently on their way to the company. Open purchase orders (POs) and production orders (the planned quantity expected from production) contribute to the ordered quantity.
The confirmed quantity is the so-called reserved stock. This stock can come from customer orders or production orders. Customer orders increase the committed quantity and reduce it when the item is delivered.
To do this, the checkbox „Inventory management by warehouse“ (in the top right-hand area of the stock data). If this box is ticked, the stock parameters (required, minimum, maximum) can be defined for each warehouse.
You can create a goods receipt to increase the stock in situations that not the direct result of adding a purchasing document are. An example of this is the receipt of free samples from a supplier that are not procured via regular purchasing and for which no goods receipt (purchase order) or incoming invoice is created.
A goods issue can be used for manual correction postings, for example because a batch was entered incorrectly. It is also used to adjust the stock if the quantity is found to be incorrect after a count or if too much has been posted. Furthermore, a goods issue is required to issue items from stock as samples for trade fairs or other purposes if these are not carried out via normal sales or production processes.
A stock transfer document is used to transfer items between two warehouses in order to improve availability. During a stock transfer, the system creates a journal entry in which the value of the transferred goods is posted to the debit side of the stock account for the target warehouse and to the credit side of the stock account for the source warehouse
The stock transfer request is made before the stock transfer is made absolute (as opposed to the actual stock transfer document). For example, it enables the warehouse to register a requirement for items in a sales warehouse. As it is only an enquiry, no batch needs to be entered when the document is created; the batches are only selected or distributed when the enquiry is copied into the actual stock transfer document and added to it.
The usual process is to first create a stock count document. This document is used to print out lists of items for the stock count and to record the count results. After the count and recording of the results, the item quantities are reconciled and the count results are posted in the Stock entry. The stock count is used to compare the quantities recorded in the system with the actual stock and to make adjustments.
The current stock quantity should not be printed on the inventory count list. This is done to prevent employees from being tempted not to carry out the physical recording properly and instead to enter the printed stock quantity or slight deviations from it in the count list.
If a manual journal entry is made to correct the stock, this entry only affects the G/L account level. On the logistics side, however, the stocks remain unaffected. When using perpetual inventory management, changes to stock accounts and item values should ideally be tracked via the stock check report.
Sales orders affect the available inventory in SAP Business One by reducing the inventory available for sale by the amount specified in the order. However, no inventory transactions or value changes are posted to the general ledger when sales orders are entered. The items are simply added to the confirmed quantity in the Inventory module.
The checkbox Stock items must be activated. As soon as this indicator is active, SAP Business One tracks every stock movement and valuates this item according to the assigned stock valuation method (moving average method, FIFO, etc.).
The inventory issue documents include: Purchase returns, incoming credit notes, outgoing invoices, deliveries, outgoing credit notes, returns, goods issues, stock transfers and output for production.
A storage bin is the smallest usable unit of space in a warehouse in which the goods are stored. If the storage bin function is activated for a warehouse, storage bins must be entered for all incoming and outgoing stock in this warehouse.
A storage bin is the smallest usable unit of space in a warehouse in which the goods are stored. If the storage bin function is activated for a warehouse, storage bins must be entered for all incoming and outgoing stock in this warehouse.
If there is no standard storage bin and no standard warehouse is defined for the item, SAP Business One always uses the first bearing, sorted alphabetically by bearing code (for example bearing 01).
The function "Picking and packing" (Pick Pack and Production Manager) is used to manage the picking, packing and delivery warehouse processes more efficiently. This function coordinates the picking and packing activities and can automate the creation of deliveries.
When the goods receipt is added, the total quantity would automatically be set to the quantity defined at the warehouse. Standard storage bin can be created. Only warehouse 05 in the demo database is a warehouse with storage bin management and has a default storage bin filled, which is the storage bin in which the item is put away, unless otherwise specified.
If this checkbox is ticked, the articles only need to be placed in the standard storage bin when goods are received.
This can be done via the Storage bin contents list take place. The window Storage bin contents list - selection criteria is opened, in which the list can be restricted in advance according to storage bin code, article number, article group, warehouse, etc.
If there is a base document (e.g. sales order) with an existing packing list for the document, SAP Business One does not recommend packing again.
With „With every booking“ serial numbers or batches are always created and selected when stock is received (e.g. goods receipt), dispatched (e.g. goods issue), transferred or produced. With „Only on issue“ serial numbers or batches are only created and selected when stock goes out (is issued internally or externally), while the item before that is in stock anonymously.
In contrast to serial number management, the batch number handling function uses the Quantity as additional information.
If an incoming invoice is posted after the item has been sold and the purchase price differs from the price posted in the goods receipt, SAP Business One posts automatically a correction position. Although the postings are therefore correct from an accounting and valuation point of view, this can make traceability more difficult, as the correct purchase price is only determined after the sale.
To this end, the valuation method Series/batch can be selected. This valuation method, which can be selected on the Generally is activated in the article master, this enables simple tracking of the article costs based on the serial or batch number assigned to the article at goods receipt.
You can create a Character string for the serial number or batch to automatically create several consecutive numbers. This saves time when entering large quantities of items.
If you add a new batch that already exists in another warehouse, a warning is issued. If the user OK the attributes of the newly entered batch, including the user-defined fields, are overwritten with the attributes of the existing batch.
Purchases of inventory-managed items are posted to an inventory account. The cost of materials is only posted when the items leave the warehouse and are delivered to customers or consumed in the production process
This is done using the function landed prices (Landed costs). These additional costs are allocated to the imported items and entered into the accounting system. With perpetual inventory management, the journal entry of the landed costs document automatically updates the moving average price and the FIFO price of the imported items.
The returns request is an optional document, but it can be very useful for returns management. It serves as a formal agreement that the supplier agrees that the customer can return the item for a refund or credit. The returns request can be used to record the reason for the return and provide the customer with a reference number for the return of the item.
The inventory posting only takes place via the Delivery note instead. When you create an A/R reserve invoice, SAP Business One only creates a journal entry, but no inventory entry.
The system corrects both the quantities and the values. It increases the stocks of the credited items and increases the stock account (value) in the general ledger, while at the same time reducing the expense account.
Of the Pick Pack and Production Manager Enables efficient management of warehouse processes Picking (Picking), Packing (Packing) and delivery.
Material requirements planning (MRP) calculates all future requirements for an item on a time axis in conjunction with the expected receipts. The aim is to provide the user with recommendations so that customer orders can be delivered on time.
Classic requirements include customer orders, forecasts from sales, components for production and falling below the minimum stock level. Revenues (receipts) include open purchase orders and open production orders, which add back to the stock level
It is possible to summarise requirements across the entire client and consolidate on the standard warehouse. This can be useful if several warehouses are managed as separate warehouses in order to avoid the system proposing manual stock transfers.
Of the Required stock (also known as replenishment stock) is the stock level that is attempted to be replenished by default when a purchase is made. If this value is set to 100 and there are only 10 left in stock, it is suggested in an order that 90 units be procured in order to replenish to 100.
The availability check window appears when the order line quantity of an item exceeds the Available quantity minus the minimum stock level on the delivery date is exceeded. This happens if the configuration option for the automatic availability check for customer orders has been selected.
The standard check offers options to change the item quantity, change delivery data, display an ATP report, check other warehouses, select alternative items, delete the item line or ignore the message.
You can use a KPI (Key Performance Indicator) to display how many open requests for stock transfer are currently available.
Of the Document Generation Wizard (document creation assistant) carries out the Batch processing of sales documents through. For example, it can be used to create all deliveries for all sales orders that correspond to a certain group of parameters in a batch.
The extended ATP function is applied to documents that can cause outgoing stock. These are Customer orders with positive quantity, Outgoing advance invoices with positive quantity, Output correction forecasts with positive quantity and Requests for stock transfer.
Under the menu Help > support desk > Restoration stand Recovery processes are available. These processes can recalculate the fields, for example the Stock sizes for an article or the Business partner master data for a delivery or balance value.
Questions SAP Business One Purchasing & Sales & CRM
The principle of the standard cost method is to keep the inventory value constant and to record any deviations between the standard value and the actual purchase price separately in a dedicated variance account.
This calculation method provides a more realistic sales forecast by weighting the potential value of an opportunity with its probability of success in the respective sales phase.
An order requires details of who (supplier) and what (item or service) is being ordered. This information comes from the corresponding master data records.
This function is intended to support the sales employee by showing immediate alternative courses of action in the event of stock shortages in order to fulfil the customer requirement in the best possible way.
An order requires details of who (supplier) and what (item or service) is being ordered. This information comes from the corresponding master data records.
Activities are the central CRM tool in SAP Business One for documenting and planning all types of contact with customers, suppliers or interested parties.